This document is a very early draft and all details are subject to change! Please address any feedback to Aaron.

Next CMD Onsite: Probably Thailand

Date: TBA (it should be May, June, or November to avoid Thai rainy season and high season)
Location: TBA (Mostly likely in or near Pattaya)
Schedule: We will stay in one part of the country this year. Duration expected to be around 1 week.
Agenda: There is no WordCamp or similar event in Thailand this year. The agenda will be more relaxed this year, with paid time off provided in a beach town, and not a lot of work-related responsibilities.

Reimbursement Policy

What’s covered?

• Your flights in and out of Thailand are reimbursable.
• Group transportation in Thailand is reimbursable.
• Your accommodation in Thailand is reimbursable.
• Visa fees charged by the government and VFS are reimbursable. Fees charged by other entities such as visa agents may be reimbursable, contact Aaron for pre-approval.
• For full-time CMD staff and Vetted Developers program members, some Paid Time Off is provided if you are joining us (amount and details TBA, but basically, CMD will ask your clients to let you take a few days off, and we won’t bill them for those days).
• Food, drink, and general recreational activities are not reimbursable (but as in the past there will be occasional group meals paid for by CMD, and food is cheap in Thailand anyway).
• Travel insurance is not reimbursable but you are advised to buy some for yourself, it’s usually inexpensive in Thailand.

What does reimbursable mean, exactly?

It means that CMD either pays for the expense directly, or reimburse you on your next paycheck (you must provide receipts for the latter case, use this form).

• If you are a full-time CMD employee, your reimbursement rate is 100% of the qualifying expenses.
• If you are part-time, your reimbursement rate is 50% of the qualifying expenses.

Onsite Schedule

Details of the itinerary for each day will be scheduled via a shared Google Calendar – contact Aaron for access.

Visas/Immigration

You’re responsible for procuring your own valid passport, visa and any other documents required for entry into Thailand.

Visa fees and related expenses are reimbursable via the normal procedure documented in the Employee Handbook. Use this form for reimbursements. Contact Aaron for pre-approval of any fees that would be incurred by third party visa agents.

Flights

Flights in and out of Thailand should be booked by you, and are reimbursable by Command Media. You may arrive in Thailand any time before the onsite or leave any time after it ends, but outside of the onsite dates, you are responsible for your own costs and logistics.

Any flights or other group transit inside Thailand during the onsite will be booked and paid for by Command Media.

Hotel

Your accommodation will be booked and paid for by Command Media. You may be asked to share a room with one other (same gender) employee, or your partner if you’re bringing one.

Guests (e.g. Partners, Spouses, Family, Friends)

Friends, family members, spouses and children will be allowed this year. If you’d like to bring guests please contact Aaron with the details as soon as possible. The policies covering your guests are essentially identical to those covering CMD employees, and we can include them in our group accommodation. However their reimbursement rate will be 0% (you are expected to pay for them).